The Alan Turing Institute transparency notice

The Alan Turing Institute (registered charity (1162533) and company limited by guarantee 09512457, based at the British Library, 96 Euston Road, London NW1 2DB) is strongly committed to protecting the privacy of our website visitors and those to whom we send marketing materials.

The Alan Turing Institute is strongly committed to protecting the privacy of our website visitors and those to whom we send marketing materials.

This transparency notice applies to:

  • users of The Alan Turing Institute website https://www.turing.ac.uk; and
  • individuals to whom we send marketing materials.

Like our website, this notice will update over time. When we change the notice, you will be able to see the updates on this page.

Cookies

The Alan Turing Institute website uses cookies to help us measure how visitors are exploring our website.

We use this information to improve our website and deliver you a better experience.

We use the following cookies:

Google Analytics

  • _ga (expires after 2 years) and _gid (expires after 24 hours), used to distinguish visitors
  • __utma (expires after 2 years), used to distinguish visitors and sessions
  • __utmb (expires after 30 minutes) and __utmc (expires at end of browser session), used to determine new sessions and visits
  • __utmz (expires after 6 months) stores the traffic source or campaign that explains where a visitor reached the website

Find out more about cookies and how to disable them when you browse: https://cookiesandyou.com/

To specifically opt out of Google Analytics cookies visit https://support.google.com/analytics/answer/181881 to install an opt-out browser addon.

How we use your personal information

If you browse our website, our analytics tool collects your IP address. We use the aggregated data from that personal information to identify the city or country where you are browsing our website and to help us learn more about our audiences.

If you sign up to one of our mailing lists or register interest web form, we collect your name, email address, organisation name, and job title/position that you provide to us. This will be securely stored in our customer relationship management information base. We use this personal information to send you our newsletter and/or other updates and to allow you to enter competitions and prize draws. The servers for our customer relationship management information centre are located in the UK.

We are working to ensure that our information storage and information management policies are in line with the GDPR regulations, the EU legislation protecting personal information rights, that comes in to force on 25 May 2018. Find out more about GDPR.

Lawful Basis for using your personal information

We will only use your personal information where the law allows us to. We use your personal information where it is necessary to pursue our legitimate interest of building a network of people who are aware of the activities of The Alan Turing Institute and the opportunities to interact with it, and where doing so is not disproportionately intrusive of your privacy.

Information sharing

We will not sell or rent your information, or share it with other companies for marketing purposes.

We share your information with third-party service providers who provide services to us.

The following activities are carried out by third-party service providers on our behalf: archiving and records management; IT support and maintenance; hosting our website (including analytics); marketing campaigns; carrying out surveys and obtaining feedback on our services; grant applications, and event registration.

All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal information for their own purposes or to send your personal information outside the EEA. We only permit them to process your personal information for specified purposes and in accordance with our instructions.

Information security

  • We have put in place:
  1. appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed; and
  2. procedures to deal with any suspected information security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Linking to other websites

This transparency notice only covers The Alan Turing Institute website. We are not responsible for how other websites track visitors and store information when you access them through links from our site. It is your own responsibility to check each website’s own transparency notice to find out how they use your personal information.

How long will we keep your personal information?

If you have signed up to receive communications from us, we will keep your personal information for up to 12 months following your decision to opt out of those communications to enable us anonymise or delete information in accordance with our internal data management processes.

Contact us

For further information or to provide feedback on our transparency notice, use of cookies, or would like us to remove any of your personal information that we hold, please contact us at info@turing.ac.uk.

Your rights

You have the right to be informed of how we collect and use your information, the right to access this information, to rectification, to erasure, to restrict processing, to information portability, to object to how we use your information, and rights in relation to automated decision making and profiling.

To exercise any of your rights in relation to your personal information, please contact info@turing.ac.uk.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) regarding how we use your information.

Read more about your rights.