The Role

The Project Coordinator will play a central role in assisting with the overall coordination and facilitation of delivery of projects across academia, industry, government and the third sector. This is a challenging position requiring excellent organisational and communication skills with a particular emphasis on cross-team collaboration.

The post holder will provide coordination and procedural support for the project teams for which they are responsible, action and ensure the smooth running of administrative services and events in support for relevant meetings, visits, workshops and other events. The post holder will also support work across programmes through delivery of accurate and timely information, by acting as the contact point for requests for briefing materials from stakeholders, and by drafting letters, presentations and other documents as required. He/she may also undertake more independent bespoke projects that may include events delivery, data analysis, liaison with internal and external contacts, and production of research reports that support the work of the Institute.

The successful candidate will have experience in a similar role and will be expected to spend part of their time working with the research community at the Institute headquarters in London. The post holder will work within a wider set of business support teams and will operate within a pool of coordinators and administrators.

Main responsibilities:

  • Act as the first point of contact for enquiries relating to projects within your remit for the Institute, including managing and answering queries from companies, government departments or other stakeholders, as appropriate, in a timely and professional manner;
  • Develop an understanding of the processes and protocols relating to research management at the Institute’s partner universities and provide guidance to Institute staff on such matters;
  • Delivery of other bespoke projects or activities, as required by the Institute’s Executive or other members of senior management,

The successful candidate will have:

Essential

  • Previous project coordination experience
  • Experience of working co-operatively and effectively with academic and professional colleagues
  • Experience of administrative work, preferably within a higher education/academic setting
  • Ability to work flexibly, under pressure and to tight deadlines
  • Proven experience to use discretion and judgment when dealing with confidential and sensitive issues
  • Ability to work well independently and as part of a team
  • Work pro-actively, demonstrating a high degree of initiative
  • Ability to research, collate and assimilate large quantities of information on a wide range of issues and summarise findings concisely
  • Strong planning and organisational skills combined with an excellent attention to detail
  • Ability to communicate effectively, clearly and professionally with a wide range of people
  • Ability to work well independently and as part of a team
  • Proficiency in working with standard office IT applications, such as Microsoft Word and Excel, as well as the ability to learn how to access and modify data within in-house systems
  • Competence in developing and maintaining budgets and performing common financial tasks such as reconciliations

Desirable

  • Degree in a relevant scientific or engineering discipline, or equivalent level of professional qualifications and/or experience
  • Proficiency with Customer Relationship Management systems

The Alan Turing Institute

Launched in November 2015, the Alan Turing Institute is the national institute for data science and artificial intelligence. Our mission is to make great leaps in research to change the world for the better.

The Institute is headquartered at The British Library, and brings together researchers from a range of disciplines – mathematics, statistics, computer science, engineering and social sciences, – from thirteen leading universities and industry partners.

Application Procedure

If you are interested in this opportunity, please review the Job Description here enclosed and send your CV, with contact details for your referees and a covering letter to [email protected]. If you have questions or would like to discuss the role further with a member of the Institute’s HR Team, please contact them on 0203 862 3375 or email [email protected].
                                                                      
Closing Date: 18 November 2018

The Alan Turing Institute is committed to creating an environment where diversity is valued and everyone is treated fairly.  In accordance with the Equality Act, we welcome applications from anyone who meets the specific criteria of the post regardless of age, disability, ethnicity, gender, gender reassignment, marital and civil partnership status, pregnancy, religion or belief or sexual orientation. Reasonable adjustments to the interview process can also be made for any candidates with a disability.


Please note all offers of employment are subject to continuous eligibility to work in the UK and satisfactory pre-employment security screening which includes a DBS Check.

Full details on the pre-employment screening process can be requested from [email protected]

Terms & Conditions

Starting salary is £25-28,000 per annum dependent on skills and experience. This is a full time, permanent post to be held at the Institute’s site at the British Library, Euston Rd, London. Occasional travel nationally and internationally may be required to deliver the role. Occasional working evening and weekend hours may also be required. Secondments of suitable staff from relevant organisations (business, universities, government or charities) are welcome. A competitive benefits package is also available, please ask if you would like further details